Digitize paper documents and binders with ease
Are you still working with paper or scanning in-house? With our scanning service for paper documents and file folders, you can digitize your paperwork quickly and easily.
01: Send in & collection
Shipping or collection of your paper documents
Shipping to Escanear
Simply send us your documents and file folders as a securely packaged parcel. We will provide you with a postal address specifically for the secure receipt of your parcels.
Nationwide collection in Germany
As an alternative to shipping, we can also collect the documents from your premises by courier. Within Berlin in just a few hours, nationwide the very next day.
Automatic review upon receipt
Once received, we review the documents and make them available to you digitally in your account. There, you can request them for scanning at any time.
Scan-on-demand
We securely store physical documents that you do not need digitally right away in our archive for up to 30 years. You can then simply request scanning later as needed.
02: Scan
Scanning with intelligent document detection
Comprehensive scan preparation
We remove documents from folders, binders, files, or plastic sleeves before scanning. Bindings, fastener strips, paper clips, and staples are removed.
Complete scanning of all documents
High-resolution digitization of all types of documents: from fuel receipts to large-format construction plans up to DIN A0. Special documents (e.g., notarized deeds with seals) are handled via dedicated processes.
Existing order is preserved
Multi-page documents are identified by physical characteristics and intelligently separated. We capture the filing structure and order of your physical documents during scanning and reproduce it digitally 1:1.
High-speed digitization
Using a highly automated process, we scan your documents in just a few days. Software-supported processes & quality assurance ensure an error-free result.
03: File & distribute
Store and distribute digital documents in the cloud
Intelligent & audit-proof documents
The cloud turns scans into intelligent documents: text recognition (OCR) captures the content and makes it searchable. For GoBD-compliant archiving, they are stored as audit-proof PDF/A files.
Automatic archiving
With automatic filing, the cloud becomes the central repository for your entire team—complete with individual access rights for your digital and physical documents.
Organize & distribute
You can tag documents and categorize them by attributes—optionally automatically with the help of artificial intelligence. Workflows ensure documents are distributed to the desired people and services.
Find documents quickly and easily
With your cloud’s intelligent search, you can find the documents you need in seconds based on content and attributes.
04: Archive
Secure storage for paper documents and file folders
Secure archiving of your originals
We store your physical documents and file folders securely in our long-term archive—for up to 30 years.
Access originals at any time
You can request scanning for documents or file folders that have not yet been digitized at any time. We can also send you any documents you need in the original at any time—worldwide and within 24 hours.
Timely destruction
Your documents are never destroyed without your explicit consent. With individual retention periods, you control the GDPR-compliant destruction of your physical documents.
Monitored long-term archive
Physical security measures and electronic camera surveillance protect all archive rooms in our production center around the clock.
05: Send
Have original documents sent to you at any time
Immediate & complete return shipment
Do you need your documents back immediately after scanning? We re-sort everything and return the documents to you in their original condition.
Send individual documents at any time
We can send you individual documents or file folders from the archive whenever you request them if you need them in the original—guaranteed within 24 hours.
Express shipping for urgent documents
Receive important originals via DHL within 24 hours or by express courier when urgency is critical.
Worldwide shipping
With our logistics partners, we can send you all documents to any address within Germany and worldwide.
06: Destroy
Destroy unnecessary paperwork in compliance with data protection regulations
Secure destruction after scanning
Documents you no longer need can be destroyed by us in a GDPR-compliant manner and free of charge immediately after scanning.
Certified shredding
GDPR-compliant and ISO-certified for maximum security.
Certified shredding
Suitable for particularly sensitive information (protection class 2 and security level P4).
Automatic destruction
Optional workflow for data-protection-compliant destruction after 45 days.
What our customers say:
"We have our mail and paperwork scanned, not only because it is incredibly convenient. Escanear also supports our minimalist lifestyle, because it clears your head when you do not own too much."
Whether paper or digital: your documents are safe with us.
Guaranteed and certified.
At our production center, an automated, software-supported process ensures the secure handling of your incoming mail and paper documents.
Postal license
Postal license from the Federal Network Agency, the supervisory authority for all postal service providers.
IT infrastructure
ISO/IEC 27001:2022 & C5 certification by the Federal Office for Information Security (BSI).
Data protection
Annual EU GDPR certification. Data processing agreement (DPA) in accordance with the EU GDPR.
Destruction
ISO 9001:2015 certification for data-protection-compliant destruction with protection class 2 & security level P4.
Cloud: Digital document management
Securely archive digital documents and distribute them automatically
Any questions?
We are here for you.
Our team is available Monday to Friday from 9:00 AM to 5:00 PM to answer your questions personally.
service@escanear.es
(089) 62823.103
